Airfare Reimbursement Details
- Standard economy class fare is recommended as the baseline. This applies to all travel (domestic or international, or any combination thereof) regardless of the purpose or fund source.
- Please note: seat upgrade fees, seat selection fees, and airfare insurance (regardless of class of travel) are not reimbursable.
- When a traveler prefers to use a higher class than the one authorized for reimbursement, the traveler must pay the incremental cost of the airfare. A documented cost comparison must be attached to the Travel Authorization and Expense Report, and this cost comparison must be saved at the time of booking the airfare, as rates cannot be pulled once travel dates have passed. The most economical route is what will be reimbursed.
- Please note: 听is in the process of updating their fare types and you may notice different options. 鈥淏asic鈥� is the most economical fare category and is what will be reimbursed. If travelers choose to book upgraded fare types such as 鈥淐hoice鈥�, the traveler is responsible for saving a cost comparison at the time of booking and claiming the amount for 鈥淏asic鈥� rather than 鈥淐hoice鈥�. If 鈥淏asic鈥� is unavailable at time of booking and 鈥淐hoice鈥� must be selected, the traveler is responsible for saving documentation at time of booking proving that 鈥淏asic鈥� was not an option for their flight route on their dates of travel, and in that case 鈥淐hoice鈥� fare may be reimbursed. Please reach out to csuntravel@csun.edu with any questions.
- The University will pay the cost for checked baggage that is considered reasonable and necessary for the business purpose and length of the trip.